We are seeking a detail-oriented and highly organized Virtual Assistant to provide administrative and clerical support to our teams. This role will primarily involve assisting clients with various tasks, managing documents, scheduling appointments, and handling client communications. The ideal candidate will have excellent communication skills in both English and Spanish, and the ability to work efficiently in a remote environment.
**Key Responsibilities**
Administrative Support
* Provide administrative assistance, including drafting correspondence, transcribing dictations, and preparing documents.
* Manage calendars, schedule appointments, and coordinate meetings and conference calls.
* Organize and maintain electronic files, ensuring all documents are accurately labeled and easily accessible
Client Communication
* Serve as the primary point of contact for client inquiries, providing timely and professional responses via email and phone in both English and Spanish.
* Assist with client intake procedures, gather necessary information, and maintain client databases.
* Coordinate client meetings and assist with the preparation of meeting materials.
Document Management
* Assist with drafting and editing documents, including contracts, briefs, pleadings, and memos.
* Proofread documents for accuracy, grammar, and formatting.
* File documents with agencies, and other relevant entities, adhering to applicable deadlines and procedures.
General Support
* Assist with billing and invoicing processes, track billable hours, and prepare expense reports as needed.
* Collaborate with team members on special projects and initiatives to support the overall objectives of the firm.
**Requirements:**
* Must be able to fluently speak, read and write in both English and Spanish
* Proven experience working as an assistant, secretary, or Virtual Assistant
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and software applications
* Ability to prioritize tasks, manage multiple deadlines, and work efficiently in a fast-paced environment.
* Discretion and confidentiality when handling sensitive information and client matters.
* Flexibility to adapt to changing priorities and willingness to take on new responsibilities as needed.
NOTICE: It is essential to attempt the pre-screeners provided during the application process. Applications lacking completed pre-screeners will not be taken into consideration for this position.
**Job Details:**
* Type: Selected candidate will have to work full-time
* Schedule: Flexible schedule with a strong overlap during the 9:00 AM - 5:00 PM EST business day.
* Remote: 100% Online
* Compensation: Depending on skill and experience
...Dental Assisting Part-Time Faculty Thank you for your interest in Truckee Meadows Community College. If you need assistance or have... ...help! Our Departments strive to connect available courses with instructors' unique expertise, and can often provide teaching materials....
Seeking a travel Occupational Therapist for a 13-week assignment in Rapid City, South Dakota. Specialty: Occupational Therapist Discipline: Therapy Duration: 13 weeks Hours: 40 hours/week Shift: 8-hour days Employment Type: Travel Offering competitive...
Audio Recordist EngineerLos Angeles, California, United StatesSony Pictures Animation is seeking an experienced Audio Engineer to join our team on a daily hire basis. This role will focus on providing recording engineering services, including scratch audio for animation...
Job Title: High School Math TutorLocation: Huntington Learning Center - Cedar Park/North Austin, TXPosition Type: Part-timeAbout Huntington Learning CenterHuntington Learning Center is a trusted leader in academic tutoring, with a proven track record of helping students...
...original in a foreign language and translation in English), extract the subtitles, and perform appropriate proofreading to ensure no major or basic errors. 2. On the online platform, split the audio files corresponding to the video sentence by sentence, and copy the foreign...