Administrative Assistant Job at Ultimate Staffing, Oceanside, CA

VDFtQmZsZVRjRFFaSklkNHRaM1VwaGJKcHc9PQ==
  • Ultimate Staffing
  • Oceanside, CA

Job Description

Position Overview

Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service.

Responsibilities

  • Scanning of vendor invoices into FileShare
  • Organizing scanned files and performing data entry
  • Assisting with Parts Inventory data entry
  • Providing back-up support for answering phones (4 lines)
  • Responding to sales inquiry emails
  • Greeting customers and vendors in a professional manner
  • Filing all vendor invoices efficiently
  • Ensuring all emails are printed and filed in customer folders
  • Assisting with DMV documentation preparation
  • Helping with the preparation of internal work papers such as Service Estimates and Job Tickets
  • Researching vehicle parts to order
  • Researching and ordering office and shop supplies
  • Setting up vehicle folders for newly purchased cars
  • Organizing vehicle folders for cars sold or service/restoration cars that are complete
  • Maintaining current vehicle folders, titles, and consignment agreements
  • Purging vendor folders at the end of the year and setting up new ones for the new year




All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

New year, Local area,

Similar Jobs

CONFLUX SYSTEMS

Controls and Electrical Drafting Engineer Job at CONFLUX SYSTEMS

 ...We are seeking a Controls and Electrical Drafting Engineer to support the development and delivery of control system design packages. This role focuses on drafting high-quality control system schematics, panel layouts, and architecture diagrams using AutoCAD Electrical... 

Hellas

Videographer and Photographer Job at Hellas

 ...& Photographer to join our dynamic team. This individual will play a vital role in capturing, producing, and editing high-quality visual content that showcases our projects, people, and brand story - from NFL stadiums to community fields and everywhere in between.... 

Rise25

Project Manager Job at Rise25

 ...strong work ethic and the willingness to learn new tasks to be a project manager with our company. If people tell you that you are one of the...  ...teammates need to do, and following up consistently multiple times until it gets done (we dont want someone who is passive or submissive... 

HCA Florida Healthcare

Associate Chief of Hospital Medicine Job at HCA Florida Healthcare

 ...rolling hills, orange groves and charming town makes this central Florida location a relaxing country getaway. Sebring is located in Highlands County, which has more than 100 lakes, several award-winning golf courses, and is home to the Sebring International Speedway.... 

China Global Connections

English ESL Teacher Job at China Global Connections

We are looking for as English ESL Teacher for a Bilingual School based in Shenzhen. This is a full-time position starting in August 2025. Job detailsTeach the schools English (ESL) subject to internationalprimary school studentsPreparing lessons and lectures, tutoring...